Legal
Terms and conditions
These terms cover the use of this website and the basis on which we quote for and carry out commercial construction work. Where a signed building contract is in place, that contract takes priority over anything on this page.
- Version
- 3.0
- Last updated
- 4 August 2026
- Applies to
- This website, our quotations and our commercial contracting work
- Governing law
- England and Wales
- Status
- Draft — pending legal review
Words we use
- We, us, our
- FF Construction Ltd
- You, your
- The person or organisation we are quoting for or working for
- The works
- The construction work described in our quotation or in the building contract
- The contract
- The signed building contract, or our accepted quotation where no contract is signed
- A variation
- Any change to the works instructed after the contract is formed
- The Construction Act
- The Housing Grants, Construction and Regeneration Act 1996, as amended
Who we are
FF Construction Ltd is a company registered in England and Wales, company number 05812349, with its registered office and head office at Unit 4, Osney Mead, Oxford OX2 0ES. Our VAT number is 892 4471 06.
You can reach us on 01865 000 000 or at hello@ffconstruction.co.uk. We answer enquiries within one working day.
Scope of these terms
These terms apply to your use of this website and to any quotation we give you. They also apply to the works themselves where no other written contract is signed.
Most of our work runs under a standard form building contract, usually a JCT Minor Works, Intermediate or Design and Build form. Where such a contract is signed, its terms replace clauses 04 to 13 below and take priority over anything on this page.
We do not accept your purchase order terms, framework conditions or standard supplier terms unless a director has agreed to them in writing.
Using this website
The content on this site is general information about what we do. Project values, floor areas, programme durations and sector descriptions are given as a record of completed work, not as an offer or a promise of the same outcome on your job.
We keep the site accurate and available but do not guarantee either. We may change or withdraw any part of it without notice, and we are not liable for loss arising from reliance on site content alone. Ask us for written confirmation before acting on anything here.
You may not use the site to send unsolicited commercial messages, attempt to gain unauthorised access, or scrape content for republication.
Quotations and estimates
A quotation is valid for 30 days from its date. After that we may reprice it, most often because material or subcontract prices have moved.
Every quotation is priced on the drawings, specifications, surveys and site information available to us when we prepared it. Its stated inclusions, exclusions and assumptions form part of it.
Unless we say otherwise in writing, a quotation excludes statutory fees and planning charges, asbestos survey and removal, work to structures we could not inspect, incoming utility upgrades, unforeseen ground conditions and out-of-hours working.
An estimate is an indicative figure given before design is fixed. It is not a quotation and we do not treat it as a price.
All figures are exclusive of VAT.
Forming a contract
A contract is formed when you accept our quotation in writing, or issue an order or letter of intent we acknowledge, or sign a building contract with us. Site instructions and verbal agreements do not form a contract on their own.
A letter of intent covers only the value and scope stated in it. We stop work once that value is reached unless it is increased in writing or the full contract is executed.
Site access and programme
You give us clear and safe access to the site for the agreed working hours, along with a suitable supply of water and power unless the quotation says we provide them.
Before we start you give us the information you hold on the building: asbestos surveys and registers, service drawings, structural reports, and any tenant or landlord restrictions on noise, deliveries or working hours.
The programme assumes the access, information and decisions described in the contract arrive when agreed. Where they do not, we are entitled to an adjustment of time and to the cost of the delay.
We are not liable for delay caused by events outside our reasonable control, including severe weather, industrial action, statutory undertaker delays and interruption of material supply.
Variations
Changes to the works are instructed in writing by you or your contract administrator. We price a variation before we carry it out wherever the programme allows, and we confirm any effect on the completion date at the same time.
Where a variation has to proceed before it can be priced, we record it on a dayworks basis and agree the value at the next valuation. Variations are valued using the rates in the contract, or at our current rates where no rate applies.
Payment and retention
We apply for payment monthly against work completed and materials on site. Payment is due 30 days from the due date stated in the contract, and the final date for payment is 14 days after that.
Payment notices and pay less notices follow the Construction Act. A pay less notice must be issued no later than five days before the final date for payment and must set out the basis of the sum withheld.
Retention, where the contract provides for it, is 3% of the contract sum. Half is released at practical completion and the balance at the end of the defects liability period.
On late payment we charge interest under the Late Payment of Commercial Debts (Interest) Act 1998 at 8% above the Bank of England base rate, together with the fixed sum recoverable under that Act.
Materials on site remain ours until paid for. Risk in them passes to you once they are delivered to site.
Defects and snagging
We walk the building with you at practical completion and agree a snagging list. Please raise anything you find within ten working days of that walk so it can be added.
The defects liability period is twelve months from practical completion unless the contract states otherwise. Within it we return and make good defects in our own workmanship and materials at our cost, at a time that suits your occupation of the building.
It does not cover fair wear and tear, damage by others, misuse, lack of maintenance, or the performance of items you supplied or specified against our written advice. Manufacturer warranties for plant, roofing and specialist installations are passed to you and run for their own periods.
Health, safety and CDM
Both parties carry duties under the Construction (Design and Management) Regulations 2015. As client you appoint the principal designer and confirm the project is notified to the HSE where the thresholds apply. Where we are appointed principal contractor we plan, manage and monitor the construction phase and issue the construction phase plan before work starts.
Our site rules apply to everyone entering the site, including your staff and other contractors. We can refuse or remove anyone who does not follow them. Where you or others work in the same building at the same time, that work must be coordinated with our site manager in advance.
Insurance
We hold the cover below and can send certificates and the current schedule on request, usually the same working day.
- Public liability
- £10m
- Employers' liability
- £10m
- Contractors' all risks
- £5m
- Professional indemnity, design and build work
- £5m
Our liability
Nothing in these terms limits our liability for death or personal injury caused by our negligence, for fraud, or for anything else that cannot lawfully be limited.
Subject to 12.1, our total liability in connection with the works is limited to the contract sum, or to the amount recoverable under the relevant insurance policy, whichever is the greater.
We are not liable for loss of profit, loss of rent, loss of business or any indirect or consequential loss, unless the contract states a rate of liquidated damages, in which case that rate is the limit of our liability for late completion.
We are not liable for the adequacy of a design prepared by others, or for information you supplied that turns out to be incorrect. Where we carry design responsibility, we owe the reasonable skill and care of a competent contractor, not a fitness for purpose obligation.
Liability ends twelve years after practical completion where the contract is executed as a deed, and six years where it is executed under hand.
Suspension and termination
If a sum due is not paid in full by the final date for payment, we may suspend performance of any or all of our obligations after giving seven days' written notice, as the Construction Act allows. We resume once payment is made, and are entitled to the time and reasonable cost of suspending and remobilising.
Either party may terminate on written notice if the other becomes insolvent or commits a material breach it does not remedy within fourteen days of being asked to. On termination you pay for work properly executed, materials ordered that cannot be cancelled, and the reasonable cost of leaving the site safe and secure.
Intellectual property
The text, photographs, drawings and layout of this website belong to us or to our photographers and may not be copied or republished without written permission.
Design information we produce for your project — drawings, specifications, calculations and models — remains ours until we have been paid for it. Once paid, you have an irrevocable licence to use it for the construction, completion, letting, occupation, maintenance and alteration of that building, but not for any other project.
We photograph completed work and refer to it on this site and in tender submissions. Tell us before we start if your building or your tenancy needs to stay unnamed, and we will keep it anonymous.
Data protection
We are the data controller for the personal data you give us. We use it to respond to your enquiry, price and run the works, and meet our legal and health and safety obligations. Our privacy policy sets out what we hold, how long we keep it and who we share it with.
We keep project records for twelve years after practical completion, which matches the period in which a claim can be brought against us. You can ask for a copy of your data or its deletion at privacy@ffconstruction.co.uk.
Complaints and disputes
Raise a complaint with your site manager first. If it is not resolved, write to a director at the head office address or at directors@ffconstruction.co.uk. A director responds within five working days and we aim to close the matter within twenty.
Either party may refer a dispute to adjudication at any time under the Scheme for Construction Contracts. Nothing in these terms restricts that right.
Governing law and changes
These terms and any contract formed under them are governed by the law of England and Wales, and the courts of England and Wales have exclusive jurisdiction. No third party has rights under these terms.
We update this page from time to time. The version and date at the top show which set applies. The terms that govern your job are the ones in force on the date your contract was formed, and we keep earlier versions on file.
Questions about these terms
Ask before you sign, not after. If a clause does not sit well with your legal team, tell us which one and we will talk it through — most of them are negotiable on a project of any size.
Email hello@ffconstruction.co.uk or call 01865 000 000. By post: FF Construction Ltd, Unit 4, Osney Mead , Oxford, OX2 0ES.